Quarterly Report: 2010, October - December (Q2), Point Baker

Community:
Point Baker 
Staff:
Lawrence Blood  
DCRA Regional Office:
 
Gov't Type:
Community Non Profit 
Borough:
 
Agreement?
No 
Agreement Date:
 
Entity:
Point Baker Community Association 
Population:
22  
Assessment Status:
 
Assessment Date:
 
Exp Date:
 
Last Updated:
2/22/2010 
Community Sanitation Overview:
Point Baker Community Council, Incorporated does not manage, operate, or maintain a public water or sewer utility. Consequently, there is no central public water or wastewater system. Residents obtain water from private rain catchment or natural springs. Currently, residents are also privately responsible for household wastewater disposal. A public water source is available at the State of Alaska vessel float. The only services provided by Point Baker Community Council, Incorporated include emergency response, fire protection, and community hall maintenance. The community hall houses the local fire boat and associated equipment, kitchen equipment and supplies, a public meeting room, medical supply lockers, a small library, and the United States Post office. On an infrequent basis, Point Baker residents voluntarily and collectively charter a watercraft to haul solid waste to the Wrangell landfill. Most households provide their own power through small gasoline engine generators supplemented by solar panels, storage batteries and inverters, and wind-driven generating units. Electricity is also available through the Point Baker Trading Post, which operates diesel-powered generators year-round. Bulk fuel is provided through the Point Baker Trading Post, which has been working towards the design and construction of a new bulk fuel tank farm and fuel dispensing system. Telephone service is provided by ACS and AT/T, which respectively provide local and long-distance service. Television is by private satellite only. The State of Alaska constructed and maintains the vessel float, seaplane float, and heliport facilities. Point Baker is located on the northwestern tip of Prince of Wales Island in a small, protected natural shelter on the waterway between Sumner Strait East and Port Protection. The community is approximately 140 miles south of Juneau, 100 miles northwest of Ketchikan, 40 miles west of Wrangell, 45 miles southwest of Petersburg, and 160 miles southeast of Sitka. Point Baker is accessible by floatplane, barge, and boat. A State of Alaska seaplane base serves chartered seaplane flights from Wrangell, Petersburg, and Ketchikan. Point Baker does not have direct land access to Prince of Wale's extensive road system, airports, or Inter-Island Ferry Authority's Hollis ferry terminal. Under the auspices of Village Safe Water within the Alaska Department of Environmental Conservation, Point Baker Community Council, Incorporated was awarded a sanitation improvement grant (#69701) to construct individual household wastewater disposal systems that will include plumbing, tanks, filtration, and ocean outfalls. The project will include household wastewater systems that are operated and maintained by property owners- not Point Baker Community Council, Incorporated.  
RUBA Status & Activities This Qtr:
Point Baker Community Council, Incorporated does not own or operate any water or wastewater utilities. No RUBA-related activities occurred in the community this quarter 
RUBA Activities for the Coming Qtr:
Point Baker Community Council, Incorporated does not own or operate any water or wastewater utilities, there are no RUBA-related activities planned for the upcoming quarter.
Scores:
 
Essential Indicators:
0 of 0
Sustainable Indicators:
0 of 0
Total Score:
of

Finances

Essential Indicators
Answer Question
N/A All revenues and expenses for the utility are listed in the utility budget.
N/A The utility has adopted a balanced realistic budget.
N/A Monthly financial reports are prepared and submitted to the policy making board.
N/A The utility is current in paying all water/wastewater electric bills.
N/A The utility has on hand a year's adequate fuel supply or it has a financial plan to purchase an adequate supply.
N/A The utility is receiving revenues (user fees or other sources) sufficient to cover operating expenses.
Sustainable Indicators
Answer Question
N/A The utility is receiving revenues (user fees or other sources sufficient to cover operating expenses and Repair & Replacement (R) costs.
N/A YTD revenues are at a level equal to or above those budgeted.
N/A YTD expenditures are at a level equal to or below those budgeted.
N/A A monthly manager's report is prepared.
N/A Budget amendments are completed and adopted as necessary.
Finances Comments
Point Baker Community Council, Incorporated does not operate or maintain water or wastewater utilities, the majority of essential and sustainable finance indicators are considered not applicable(N/A)

Accounting Systems

Essential Indicators
Answer Question
N/A The utility has adopted a collection policy and actively follows it.
N/A The utility bills customers on a regular basis.
N/A An accounts receivable system is in place which tracks customers and reports past due accounts and amounts.
N/A An accounts payable system is in place.
N/A The payroll system correctly calculates payroll and keeps records.
N/A A cash receipt system is in place that records incoming money and how it was spent.
N/A The utility has a cash disbursement system that records how money was spent.
Sustainable Indicators
Answer Question
N/A A chart of accounts is used that identifies categories in a reasonable, usable manner.
N/A Monthly bank reconciliations have been completed for all utility accounts.
N/A The utility has a purchasing system that requires approval prior to purchase, and the approval process compares proposed purchases to budgeted amounts.
Accounting Systems Comments
Point Baker Community Council, Incorporated does not operate or maintain water or wastewater utilities, the majority of essential and sustainable accounting systems indicators are considered not applicable (N/A)

Tax Problems

Essential Indicators
Answer Question
N/A The utility has a system to accurately calculate, track, and report payroll tax liabilities.
N/A The utility is current on filing tax reports.
N/A The utility is current on making tax deposits.
N/A If there are any past due tax liabilities or recorded tax liens, a lien release has been issued or a repayment agreement has been signed and repayments are current.
Tax Problems Comments
Point Baker Community Council, Incorporated does not employ any people subsequently making all employer-related essential tax indicators not applicable (N/A).

Personnel System

Essential Indicators
Answer Question
N/A The utility has a posted workers compensation insurance policy in effect.
Sustainable Indicators
Answer Question
N/A The utility has adopted and uses a Personnel Policy, which has been reviewed by an attorney, AML or Commerce for topics and language.
N/A The utility has adequate written job descriptions for all positions.
N/A The utility has adopted and follows a written personnel evaluation process that ties the job description to the evaluation.
N/A The utility has an adequate written hiring process.
N/A The utility has personnel folders on every employee that contain at least: I-9, Job Application and Letter of Acceptance.
N/A The utility has a probationary period for new hires that includes orientation, job training/oversight, and evaluations.
N/A The utility provides training opportunities to staff as needed and available.
Personnel System Comments
Point Baker Community Council, Incorporated does not employ any people subsequently making all personnel-related essential and sustainable indicators not applicable (N/A).

Organizational Management

Essential Indicators
Answer Question
N/A The entity that owns the utility is known; the entity that will operate the utility is set.
N/A The policy making body is active in policy making of the utility.
N/A The policy making body enforces utility policy.
N/A The utility has an adequately trained manager.
N/A The utility has an adequately trained bookkeeper.
N/A The utility has an adequately trained operator or operators.
N/A The utility has adopted the necessary ordinances (or rules and regulations) necessary to give it the authority to operate.
Sustainable Indicators
Answer Question
N/A The utility has adopted an organizational chart that reflects the current structure.
N/A The policy making body meets as required.
N/A The utility complies with the open meeting act for all meetings.
Organizational Management Comments
Point Baker Community Council, Incorporated does not operate or maintain water or wastewater utilities and is not an employer, the majority of essential and sustainable organizational management indicators are considered not applicable (N/A)

Operation of Utility

Essential Indicators
Answer Question
N/A The utility operator(s) are actively working towards necessary certification.
N/A The utility has a preventative maintenance plan developed for the existing sanitation facilities.
Sustainable Indicators
Answer Question
N/A The manager receives a monthly O&M report from the utility operator and routinely "spot checks" the facilities to see that the maintenance items are being completed.
N/A The utility has a safety manual and holds safety meetings.
N/A Utility facilities have not suffered any major problems/outages due to management issues that are unresolved.
N/A The utility is operating at the level of service that was proposed.
N/A The operator provides status reports to the manager on a routine basis.
N/A The utility has completed and distributed its "Consumer Confidence Report".
N/A The utility is not on the "Significant Non-Complier" (SNC) list.
N/A The utility maintains an inventory control list.
N/A The utility maintains a critical spare parts list.
Operation of Utility Comments
Point Baker Community Council, Incorporated does not own or operate water or wastewater utilities rendering all essential and sustainable utility operation-related indicators not applicable (N/A).