Quarterly Report: 2007, April - June (Q4), Anderson

Community:
Anderson 
Staff:
Eileen Kozevnikoff  
DCRA Regional Office:
 
Gov't Type:
Second Class City 
Borough:
 
Agreement?
No 
Agreement Date:
 
Entity:
City of Anderson 
Population:
546  
Assessment Status:
 
Assessment Date:
 
Exp Date:
 
Last Updated:
8/6/2007 
Community Sanitation Overview:
 
RUBA Status & Activities This Qtr:
Local Government Assitance was provided bia telephone, e-mail and fax this quarter. the city clerk requested information of Dual Compensation of Elected Officials and Conflict of Interest and a Land Sales Ordinance. Information requested was faxed and e-mailed. 
RUBA Activities for the Coming Qtr:
The City of Anderson has met all of the essential capacity indicators.
Scores:
 
Essential Indicators:
23 of 23
Sustainable Indicators:
24 of 25
Total Score:
47 of 48

Finances

Essential Indicators
Answer Question
Yes All revenues and expenses for the utility are listed in the utility budget.
Yes The utility has adopted a balanced realistic budget.
Yes Monthly financial reports are prepared and submitted to the policy making board.
Yes The utility is current in paying all water/wastewater electric bills.
Yes The utility has on hand a year's adequate fuel supply or it has a financial plan to purchase an adequate supply.
Yes The utility is receiving revenues (user fees or other sources) sufficient to cover operating expenses.
Sustainable Indicators
Answer Question
Yes The utility is receiving revenues (user fees or other sources sufficient to cover operating expenses and Repair & Replacement (R) costs.
Yes YTD revenues are at a level equal to or above those budgeted.
Yes YTD expenditures are at a level equal to or below those budgeted.
Yes A monthly manager's report is prepared.
Yes Budget amendments are completed and adopted as necessary.
Finances Comments
Received copies of the current budget and a monthly financial report. Have on hand copies of the sewage lagoon ordinance; procedures for commercial septage pumpers; visual and monitoring checklist for sewage lagoon; sewage lagoon pumping report; chart of accounts and OIT certification letter. Anderson's Public Water System Number: WW0031-DB-005/S993-DA-007 (Solid Waste). The utility has less than 10 customers and does not require a Certificate of convenience and Public Necessity.

Accounting Systems

Essential Indicators
Answer Question
N/A The utility has adopted a collection policy and actively follows it.
N/A The utility bills customers on a regular basis.
N/A An accounts receivable system is in place which tracks customers and reports past due accounts and amounts.
Yes An accounts payable system is in place.
Yes The payroll system correctly calculates payroll and keeps records.
Yes A cash receipt system is in place that records incoming money and how it was spent.
Yes The utility has a cash disbursement system that records how money was spent.
Sustainable Indicators
Answer Question
Yes A chart of accounts is used that identifies categories in a reasonable, usable manner.
Yes Monthly bank reconciliations have been completed for all utility accounts.
Yes The utility has a purchasing system that requires approval prior to purchase, and the approval process compares proposed purchases to budgeted amounts.
Accounting Systems Comments
The commercial customers file monthly reports of their setage and pay quarterly. The first three questions are thus non-applicable. Customers are provided an access key and fill out a report of what they are dumping with every trip. This is part of their agreement. There have been no problems. The only customers are commercial customers who pick up setage from throughout the Denali Borough. The plant is heavily impacted during the tourist season with use by the hotels, etc. in the Nanana Canyon outside of the Denalia National Park.

Tax Problems

Essential Indicators
Answer Question
Yes The utility has a system to accurately calculate, track, and report payroll tax liabilities.
Yes The utility is current on filing tax reports.
Yes The utility is current on making tax deposits.
N/A If there are any past due tax liabilities or recorded tax liens, a lien release has been issued or a repayment agreement has been signed and repayments are current.
Tax Problems Comments
There are no tax liabilities.

Personnel System

Essential Indicators
Answer Question
Yes The utility has a posted workers compensation insurance policy in effect.
Sustainable Indicators
Answer Question
Yes The utility has adopted and uses a Personnel Policy, which has been reviewed by an attorney, AML or Commerce for topics and language.
Yes The utility has adequate written job descriptions for all positions.
Yes The utility has adopted and follows a written personnel evaluation process that ties the job description to the evaluation.
Yes The utility has an adequate written hiring process.
Yes The utility has personnel folders on every employee that contain at least: I-9, Job Application and Letter of Acceptance.
Yes The utility has a probationary period for new hires that includes orientation, job training/oversight, and evaluations.
Yes The utility provides training opportunities to staff as needed and available.
Personnel System Comments
Anderson is up to date.

Organizational Management

Essential Indicators
Answer Question
Yes The entity that owns the utility is known; the entity that will operate the utility is set.
Yes The policy making body is active in policy making of the utility.
Yes The policy making body enforces utility policy.
Yes The utility has an adequately trained manager.
Yes The utility has an adequately trained bookkeeper.
Yes The utility has an adequately trained operator or operators.
Yes The utility has adopted the necessary ordinances (or rules and regulations) necessary to give it the authority to operate.
Sustainable Indicators
Answer Question
Yes The utility has adopted an organizational chart that reflects the current structure.
Yes The policy making body meets as required.
Yes The utility complies with the open meeting act for all meetings.
Organizational Management Comments
<none>

Operation of Utility

Essential Indicators
Answer Question
Yes The utility operator(s) are actively working towards necessary certification.
Yes The utility has a preventative maintenance plan developed for the existing sanitation facilities.
Sustainable Indicators
Answer Question
Yes The manager receives a monthly O&M report from the utility operator and routinely "spot checks" the facilities to see that the maintenance items are being completed.
No The utility has a safety manual and holds safety meetings.
Yes Utility facilities have not suffered any major problems/outages due to management issues that are unresolved.
Yes The utility is operating at the level of service that was proposed.
Yes The operator provides status reports to the manager on a routine basis.
N/A The utility has completed and distributed its "Consumer Confidence Report".
N/A The utility is not on the "Significant Non-Complier" (SNC) list.
Yes The utility maintains an inventory control list.
Yes The utility maintains a critical spare parts list.
Operation of Utility Comments
The present operator works as the Equipment Operator and maintains all of the equipment. He also maintains the lagoon. The city clerk/treasurer is OIT certified for Wastewater Collection and treatment. Technically she is the manager. She is the bookkeeper, clerk and treasurer as well. They have a motor vehciles clerk (Alaska DMV) and the operator is the Public Works person as well. Other than that they have a Fire Chief (volunteer). The need is to expand capacity. Anderson provides septage service to commercial opeartors that operate in the Denali Borough which includes the numerous hotels, etc. in the Nanana Canyon outside the national park.