|An accounts receivable system is in place, and tracks the customer billings and payments. An accounts payable system is in place to track vendor bills and payments.
There is a need to catch up on bank reconciliations for all of the accounts.
In speaking with the bookkeeper, the purchasing procedure for the utility is acceptable, however, there is room for improvement in how it is followed. There is a purchase order book used that requires a signature before purchases can be made, but sometimes purchases are made without referring to the city budget.
The bookkeeper has been keeping the cash account within the $8,000 to $10,000 range in case of emergencies, and has stressed to the council that utility funds are to be kept only for the utility, and should not be included in the general funds.