RUBA Community Status Report

Community Name: Eagle Village


Community:

Eagle Village

RUBA:

No

Staff:

Brendan Smyth

Agreement:

No

DCA Region:

Fairbanks

Agreement Date:

Region:

Interior

Exp Date:

Govt Type(s):

Borough:

Unorganized

Assessment Date:

Population:

110

Active Community:

Yes

Date Updated:

9/26/2013


Community Sanitation Overview:

Residents haul water from a new central well and use outdoor privies; only about 20 percent have complete plumbing. A wastewater system was installed in 1981 but was problematic. It was dug up and repaired in 1984, 1987 and 1990. The wastewater system was replaced with a wastewater lagoon in the 1990s. Funds have been requested to construct a local washeteria. Residents currently use a privately-owned washeteria three miles away, at $4 per shower and $4 per load of wash. A new site above Eagle Village has five new homes, completed in 1998, with water and wastewater. A feasibility study and master plan will study potential water sources and other options to develop a new community site and sanitation system. Electricity is provided by Alaska Power and Telephone.

RUBA Status
and Activities
this Quarter:

Fairbanks RUBA staff has had no response from contact attempts.

 

Capacity Indicator: Finances

Essential Indicators:

N/A

All revenues and expenses for the utility are listed in the utility budget.

N/A

The utility has adopted a balanced realistic budget.

N/A

Monthly financial reports are prepared and submitted to the policy making board.

N/A

The utility is current in paying all water/wastewater electric bills.

N/A

The utility has on hand a year's adequate fuel supply or it has a financial plan to purchase an adequate supply.

N/A

The utility is receiving revenues (user fees or other sources) sufficient to cover operating expenses.

Sustainable Indicators:

N/A

The utility is receiving revenues (user fees or other sources sufficient to cover operating expenses and Repair & Replacement (R) costs.

N/A

YTD revenues are at a level equal to or above those budgeted.

N/A

YTD expenditures are at a level equal to or below those budgeted.

N/A

A monthly manager's report is prepared.

N/A

Budget amendments are completed and adopted as necessary.

Comment:

No RUBA activity at this time.

 

Capacity Indicator: Accounting Systems

Essential Indicators:

N/A

The utility has adopted a collection policy and actively follows it.

N/A

The utility bills customers on a regular basis.

N/A

An accounts receivable system is in place which tracks customers and reports past due accounts and amounts.

N/A

An accounts payable system is in place.

N/A

The payroll system correctly calculates payroll and keeps records.

N/A

A cash receipt system is in place that records incoming money and how it was spent.

N/A

The utility has a cash disbursement system that records how money was spent.

Sustainable Indicators:

N/A

A chart of accounts is used that identifies categories in a reasonable, usable manner.

N/A

Monthly bank reconciliations have been completed for all utility accounts.

N/A

The utility has a purchasing system that requires approval prior to purchase, and the approval process compares proposed purchases to budgeted amounts.

Comment:

No RUBA activity at this time.

 

Capacity Indicator: Tax Problems

Essential Indicators:

N/A

The utility has a system to accurately calculate, track, and report payroll tax liabilities.

N/A

The utility is current on filing tax reports.

N/A

The utility is current on making tax deposits.

N/A

If there are any past due tax liabilities or recorded tax liens, a lien release has been issued or a repayment agreement has been signed and repayments are current.

Comment:

No RUBA activity at this time.

 

Capacity Indicator: Personnel System

Essential Indicators:

N/A

The utility has a posted workers compensation insurance policy in effect.

Sustainable Indicators:

N/A

The utility has adopted and uses a Personnel Policy, which has been reviewed by an attorney, AML or Commerce for topics and language.

N/A

The utility has adequate written job descriptions for all positions.

N/A

The utility has adopted and follows a written personnel evaluation process that ties the job description to the evaluation.

N/A

The utility has an adequate written hiring process.

N/A

The utility has personnel folders on every employee that contain at least: I-9, Job Application and Letter of Acceptance.

N/A

The utility has a probationary period for new hires that includes orientation, job training/oversight, and evaluations.

N/A

The utility provides training opportunities to staff as needed and available.

Comment:

No RUBA activity at this time.

 

Capacity Indicator: Organizational Management

Essential Indicators:

N/A

The entity that owns the utility is known; the entity that will operate the utility is set.

N/A

The policy making body is active in policy making of the utility.

N/A

The policy making body enforces utility policy.

N/A

The utility has an adequately trained manager.

N/A

The utility has an adequately trained bookkeeper.

N/A

The utility has an adequately trained operator or operators.

N/A

The utility has adopted the necessary ordinances (or rules and regulations) necessary to give it the authority to operate.

Sustainable Indicators:

N/A

The utility has adopted an organizational chart that reflects the current structure.

N/A

The policy making body meets as required.

N/A

The utility complies with the open meeting act for all meetings.

Comment:

No RUBA activity at this time.

 

Capacity Indicator: Operation of Utility

Essential Indicators:

N/A

The utility operator(s) are actively working towards necessary certification.

N/A

The utility has a preventative maintenance plan developed for the existing sanitation facilities.

Sustainable Indicators:

N/A

The manager receives a monthly O&M report from the utility operator and routinely "spot checks" the facilities to see that the maintenance items are being completed.

N/A

The utility has a safety manual and holds safety meetings.

N/A

Utility facilities have not suffered any major problems/outages due to management issues that are unresolved.

N/A

The utility is operating at the level of service that was proposed.

N/A

The operator provides status reports to the manager on a routine basis.

N/A

The utility has completed and distributed its "Consumer Confidence Report".

Yes

The utility is not on the "Significant Non-Complier" (SNC) list.

N/A

The utility maintains an inventory control list.

N/A

The utility maintains a critical spare parts list.

Comment:

No RUBA activity at this time. The village is not on the July 2013 SNC list.

RUBA Activities for the Coming Quarter:

Fairbanks RUBA staff will continue to work with the village when requested.